A complete file for every renovation

Group scope, budget, dates, permits, inspections, milestones and evidence to keep.

Practical guide

Use this tool well

A useful file clearly states what is included, excluded, inspected and accepted. Use the decision register for every product, cost or schedule change. Closeout should retain deficiencies, tests, documents and payment conditions.

Record verbal changes before work proceeds.
Photograph work before concealment.
Link quotes, shopping items and photos to the same file.

After the results: keep assumptions, verify official sources and document any decision that changes cost, schedule or safety.

Create or update a file

Related RenoAtlas project

File name

Room or area

Status

Target budget (CAD)

Contingency (%)

Planned start

Target completion

Permit

Inspection

Detailed scope

Milestones and hold points

Evidence and documents to keep

Risks, exclusions and open decisions

Local files

My renovations

Turn the result into a useful record

Record the date, scope, measurements and price source. Then link the result to the project file, calendar, photos and decision register. An isolated value ages quickly; a dated, connected value remains verifiable.

Before signing, purchasing or closing a wall, confirm requirements for the exact product, local authority and required professionals.

Project closeout

Verify before final payment

Visual resultFinishes, joints, alignment and cleanup are acceptable.Operation and testsAll equipment, drains, controls and protections were tested.Deficiencies recordedEvery correction has a date and responsible party.Permits and inspectionsRequired approvals and reports were received.Concealed and final photosImportant photos are filed in the photo log.Invoices, manuals and warrantiesProducts, models, invoices and warranties were delivered.Future maintenanceTasks and dates were added to the calendar.Final paymentPayment follows the contract and receipt of documents/corrections.